We’re not going to sugarcoat it: manually creating paper timesheets is a pain in the butt...for everyone involved! Employees often begrudgingly pencil in their time, sometimes fudging their hours because they’ve fallen behind on their timesheets and now can’t remember what they worked last week or last month. Payroll administrators can sympathize with Wile E. Coyote, constantly chasing evasive Road Runner employees who consistently fail to get their timesheets in on time, or misplace them altogether. And employers are losing out too, with company time being wasted by staff who need to put productivity on hold in order to fill out these paper timesheets, only to have administrators manually input the hours into their accounting software.
This outdated system is simply inefficient, especially when there is a better alternative out there. If you’re living in the Timesheet Dark Ages, here are just some of the benefits of using a cloud-based timesheet management application:
1. Transparency: Employees "own" their time off.
Payroll/HR administrators will no longer have to constantly field questions from employees who are wondering: “How many vacation days do I have left? How many days have I accrued?” Employees will be able to access their own PTO information as system users, creating a sense of ownership.
2. Fewer unplanned absences.
Because of this sense of ownership and transparency, employees will be better able to visualize what sort of time off they have, and plan accordingly. Of course, people do get unexpectedly sick from time to time, but anyone blatantly abusing the system will be automatically flagged in the software program.
3. Automated time off and accruals mean less work for payroll administrators.
Depending on the complexity of your company’s policy, calculating individuals’ accrued time off and manually tracking their time off can be time consuming. These types of calculations can easily be inputted into an intuitive timesheet program, with end users tracking their own time…on their own time!
4. Let the software do the nagging for you.
Eliminate the time wasted constantly following up with employees about their timesheets. With a Timesheets software application, an automated “nag” reminder can be sent via email of app alert. A notification will also be sent to the administrator when an employee submits a timesheet for approval.
5. Your company becomes more attractive/competitive to quality jobseekers.
It may seem obvious, but by using a streamlined interface to automate vacation and sick time, you make your organization more attractive and progressive to potential employees. Both employees and administrators can spend less time tracking…well, time...freeing them up to focus on the more important tasks at hand. Now who wouldn’t like that?
6. Highly Customizable.
What do you want the system to look like? What kind of approval process do you need? A quality implementation team can take care of all the backend stuff so that you don’t have to (with any additional features or fields without an added cost).
7. Get rid of all those over-stuffed filing cabinets.
But where will all of your files and files and files of timesheets live? How about in the cloud, which is constantly backed up by a secure server. Nexonia stores all of your data for a minimum of 7 years with no archiving, and is instantly available to you should you need a retreive a receipt. Plus, it frees up extra space in your office for that company espresso station or ping pong table.
8. Stop spending money on headache medication.
Ok, we can’t guarantee that you won’t get a headache doing other administrative tasks, but using Nexonia’s Timesheets/Time Off Applications will definitely save you and your company time and money, and that’s certainly something worth celebrating.
Join us for a free Timesheets/Time Off demo: