Your corporate expense policy lives or dies by compliance. But the traditional approach - spreadsheets, disconnected systems, a process of handoffs and approvals - isn’t sustainable. Employees view these processes as a chore; and, because at least part of the process tends to happen manually, non-compliance and errors are frequent and often undetected, leaving you vulnerable to waste and fraud. In order to be and stay fully compliant, you will need a strong Expense Management solution, based around 7 essential ingredients. DOWNLOAD
Your corporate expense policy lives or dies by compliance. But the traditional approach - spreadsheets, disconnected systems, a process of handoffs and approvals - isn’t sustainable. Employees view these processes as a chore; and, because at least part of the process tends to happen manually, non-compliance and errors are frequent and often undetected, leaving you vulnerable to waste and fraud.
In order to be and stay fully compliant, you will need a strong Expense Management solution, based around 7 essential ingredients.
[button link="http://page.nexonia.com/RecipeforComplianceWhitepaper_01DownloadRequestWhitePaper.html" color="default" size="medium" stretch="" type="" shape="" target="_self" title="" gradient_colors="|" gradient_hover_colors="|" accent_color="" accent_hover_color="" bevel_color="" border_width="1px" icon="" icon_divider="yes" icon_position="left" modal="" animation_type="0" animation_direction="down" animation_speed="0.1" alignment="left" class="" id=""]DOWNLOAD[/button]Nexonia Whitepaper: Recipe for Compliance Gallery
Realizing that her time was being drained with manual processes and expense coding, Meg Escobar of Pillow Homes resolved to find a solution that would help automate these administrative tasks and integrate with their existing accounting and billing systems.With the help of Britiany Tompkins at Unalp, an innovative CPA firm specializing in the accounting needs of startups and small businesses, Pillow Homes successfully leveraged Nexonia’s expense platform to drastically reduce manual data entry and free up company resources. In an interview with the Nexonia team, Meg and Britiany explain how their experience working with different expense software providers ultimately led them to choose Nexonia for better expense automation.
[button link="http://page.nexonia.com/CaseStudyPillowHomes_01DownloadRequestWhitePaper.html" color="default" size="medium" stretch="" type="" shape="" target="_self" title="" gradient_colors="|" gradient_hover_colors="|" accent_color="" accent_hover_color="" bevel_color="" border_width="1px" icon="" icon_divider="yes" icon_position="left" modal="" animation_type="0" animation_direction="down" animation_speed="0.1" alignment="left" class="" id=""]DOWNLOAD[/button]Nexonia Customer Success Story: Pillow Homes Gallery
Realizing that her time was being drained with manual processes and expense coding, Meg Escobar of Pillow Homes resolved to find a solution that would help automate these administrative tasks and integrate with their existing accounting and billing systems. With the help of Britiany Tompkins at Unalp, an innovative CPA firm specializing in the accounting needs of startups and small businesses, Pillow Homes successfully leveraged Nexonia’s expense platform to drastically reduce manual data entry and free up company resources. In an interview with the Nexonia team, Meg and Britiany explain how their experience working with different expense software providers ultimately
Recognizing that their financial processes were far from perfect, Preston Trail’s finance team decided to modernize their outdated accounting system and implement Intacct ERP to help give the church’s finances greater efficiency and managerial visibility. This opened the doors for tackling Preston Trail’s biggest pain point: how to find a system that automates the large amount of ministry expense reporting while also integrating directly into their Intacct system.
In an interview with the Nexonia team, the CFO of Preston Trail Community Church, Tammy Bunting, reveals how her team ended up saving a large amount of time and money by integrating Nexonia Expenses with Intacct for full expense automation.
[button link="http://page.nexonia.com/CaseStudyPrestonChurch_01DownloadRequestWhitePaper.html" color="default" size="medium" stretch="" type="" shape="" target="_self" title="" gradient_colors="|" gradient_hover_colors="|" accent_color="" accent_hover_color="" bevel_color="" border_width="1px" icon="" icon_divider="yes" icon_position="left" modal="" animation_type="0" animation_direction="down" animation_speed="0.1" alignment="left" class="" id=""]DOWNLOAD[/button]Nexonia Customer Success Story: Preston Trail Community Church Gallery
Recognizing that their financial processes were far from perfect, Preston Trail’s finance team decided to modernize their outdated accounting system and implement Intacct ERP to help give the church’s finances greater efficiency and managerial visibility. This opened the doors for tackling Preston Trail’s biggest pain point: how to find a system that automates the large amount of ministry expense reporting while also integrating directly into their Intacct system. In an interview with the Nexonia team, the CFO of Preston Trail Community Church, Tammy Bunting, reveals how her team ended up saving a large amount of time and money by integrating
Besides the already great pre-built features that its users can take advantage of, Intacct also partners with over 200 software solution providers that provide added functionality to your company’s financial process. Through Intacct’s open API, Intacct customers can take advantage of the variety of specialized solutions built for Intacct. Whether you want to connect your company’s CRM, ecommerce, or payroll systems to your ERP, the Intacct Marketplace has an abundance of solutions that fit the bill. If you’re in the market for an expenses app that will flow report information directly into your Intacct account, you’ve got some options. A quick look at the Intacct Marketplace and it would appear that there’s almost a dozen different expense report software solutions that connect with Intacct. That’s a lot of options, which is great for you because you can choose a solution that actually fits your company’s precise needs. So, when deciding on which expense solution to choose, where do you even start? AcctTwo, a valued partner and three time recipient of Intacct’s President’s Club Business Partner of the Year award, has been helping companies achieve quick growth by providing a combination of technology and services to automate financial processes and reporting. AcctTwo’s CEO and founder, Marcus Wagner, has more than 20 years of experience working with small, medium, and large companies in the areas of financial accounting and auditing, and routinely looks for new software solutions that can integrate with his clients’ systems. Marcus and his team discovered Nexonia through the Intacct ecosystem and “immediately saw the value that Nexonia could bring to [their] customers,” adding Nexonia to their suite of partners. Here, Marcus weighs in on what makes Nexonia a valuable Intacct partner and an asset to his clients.
Get Your Expense Software Up and Running Faster“As an Intacct partner, the first thing that Nexonia helps us do is bring immediate value and return on investment to our C-suite buyers by giving immediate benefit to the CEO, COO or the sales team who are on the road a lot. Implementing accounting software can sometimes be very painful for companies, so being able to bring Nexonia - a product that's easy to implement - provides us with a quick win, which is always nice. We've had many reports of successes when referring Nexonia to our customers, with our clients finding the Nexonia implementation process to be very fast. Many people have trepidation about implementing new software and it's almost as if they can't believe how quickly their Nexonia account gets put in place.”
Directly Connect Expense Information with Your Intacct Account“Nexonia's Intacct integration helps our customers tremendously by automatically pushing approved expense reports from Nexonia directly into Intacct, while also syncing all the master data between the two systems. Those of you who are familiar with Intacct or familiar with “Dimensions” - whether that's departments, projects, customers or vendors - there's a bi-directional sync between Intacct and Nexonia that just makes it a breeze to work with. Nexonia is also fantastic because of all the automation it provides! No one enjoys doing expense reports, so being able to have a tool that can download your credit card transactions for you and can auto-suggest coding categories is amazing.”
Mobile Expense Apps Make Business Travel a Breeze“Nexonia's proved to be a real value-add in the markets we serve because they provide expense reporting features that Intacct might not have the capabilities for, such as mobile device capabilities. With Nexonia’s apps, not only can you review an expense report or a timesheet, but you can actually create reports on your mobile phone. Nexonia stands out because it allows you to work on your mobile expense reports while offline. So many of us find ourselves on airplanes without WiFi, wishing that we could make use of that time. Being able to finish up an expense report using Nexonia’s app offline provides tremendous value. I also personally love being able to go to a restaurant, pay for my meal, take a picture of my receipt and simply walk away without carrying all of that paper with me in my life. There have just been a ton of benefits in working with Nexonia.”
Responsive Team Helping You Get What You Need, When You Need It“The other thing that I would add about Nexonia beyond just the technology is the organization is just a joy to work with. They're very responsive to us as a partner. We've had last minute demo requests be met without any hesitation. Many times, Nexonia comes into a sales cycle with us in just the right way without going too broad. Instead, they complement the solution that we're bringing to the table to our client, with what they bring to the table, which is best-in-class spend solution. So it's really been a win-win for us, Nexonia and our customers.” For an indepth look into how Nexonia and Intacct work together, check out our video on managing expense reports with Nexonia’s Intacct integration, or book a time to get a personalized demonstration for you and your team.Choosing the Right Expense Solution for Your Intacct ERP: AcctTwo Gallery
Besides the already great pre-built features that its users can take advantage of, Intacct also partners with over 200 software solution providers that provide added functionality to your company’s financial process. Through Intacct’s open API, Intacct customers can take advantage of the variety of specialized solutions built for Intacct. Whether you want to connect your company’s CRM, ecommerce, or payroll systems to your ERP, the Intacct Marketplace has an abundance of solutions that fit the bill. If you’re in the market for an expenses app that will flow report information directly into your Intacct account, you’ve got some options. A
No need to crunch the numbers; there’s a high cost attached to keeping expense management processes in the dark ages, and company leaders have spoken up about it. The scary truth was revealed in a recent survey conducted by global virtual payments solution provider Conferma, who polled 250 U.S. Chief Financial Officers in company sizes of 500+ employees to find out how they are managing their expense policies and procedures. They discovered the average annual total cost of managing business expenses is over $1 million—and collectively, $33 billion is lost each year. What’s at the bottom of this? Outdated expense management systems of course, which are all but stopping even the largest and most successful businesses in their tracks. Here’s why:
They’re UnwieldyThe survey revealed what we already knew, and the evidence adds up to a remarkably cumbersome situation:
- An average of 328 staff members are authorized to make purchases on behalf of the company,
- 66% of the CFOs say their current processes take too much time, and
- 58% say their current ways of doing things cost too much money
They’re FragmentedThis is a big problem: employees in today’s omnichannel marketplace are using different methods to make payments and claim expenses. Cash, credit cards and checks; in-person, online or via mobile device; it’s getting more and more complicated and harder to control spending without the use of modern-day technology. And when you consider that many companies use a combination of paper, computer spreadsheets and web-based software to manage expenses on the back-end as well, it’s no wonder details can slip through the cracks.
They’re Steeped in TraditionWhen a company is committed to maintaining manual processing for the sake of “this is how we’ve always done it,” we can blame tradition for all of the costly bottlenecks and workarounds. Without an automated solution, employees are using their own (probably inefficient) methods to keep track of receipts, proceeding through a stodgy, paper-based expense reporting process and then waiting around for reimbursement (and that’s just the employee!). Company expense administrators grapple with the flip-side of the equation, shuffling paper, reminding managers to sign-off on expense reports and spending an inordinate amount of time matching and reconciling.
Ready for the FutureFortunately, there are solutions available to help companies streamline their processes and save costs. Nexonia Expenses is an automated, cloud-based expense reporting solution that digitizes virtually every step of the process. It brings the business of expense management to the present. Through its user-friendly web interface or mobile app, employees can create, approve and process reports, and consider their outdated process a thing of the past.Why Forward-Thinking Companies Are Dumping Their Old Expense Management Systems and Investing in Progress Gallery
Why Forward-Thinking Companies Are Dumping Their Old Expense Management Systems and Investing in Progress
No need to crunch the numbers; there’s a high cost attached to keeping expense management processes in the dark ages, and company leaders have spoken up about it.
The following article has been transcribed from an original NetSuite ERP and Nexonia Expenses webinar. We had some really great customer questions during that session, so we’ve sliced and diced the best parts for you below. Personally, I've been creating, submitting and approving expense reports for quite a few years in a variety of roles in different companies. When I ask someone about their current expense reporting process and they tell me it’s manual, we both exchange a pained look. Because we’ve both been there: trying to submit expense reports, copy and staple receipts, struggling to provide the right details. I’ve heard common stories about employees wasting a day or more trying to do their expense reports. And that doesn’t even begin to touch on the time involved from a finance team side of things with approvals, compliance and entering the information into the accounting system. There's the challenge of timeliness: trying to get the expenses in on time, chasing down employees to submit before the close of the books at the end of the month, following up with these employees to get their credit card transactions and receipts, the annoyances are seemingly endless. With paper receipts, there's also the issue of visibility, storage and trying to track people down or find receipts that should have been included with the report. Suddenly, these receipts have a way of disappearing from the expense reports when you're trying to find it during an audit! With manual expense reporting, there’s data re-working that needs to be completed by the finance and accounting staff. If you’re someone at this end of the process, you're probably familiar with all the corrections to expense reports that you’ve had to adjust, making sure things are coded to the correct GL account, for example. A financial administrator needs to keep on top of obtaining outright compliance with their corporate expense policies. Frequent expense report submitters will, of course, probably know the policies backwards and forwards, but your occasional once a month expense reporters, well, they probably don't know the policies. They'll likely have a lot of questions. And really, that's resulting in more re-work on the approval side of things. And more back and forth. And finally, there’s the challenges of reporting. If your expense reporting systems are spread out across Excel sheets, NetSuite ERP system and your credit card company, trying to compile everything in just one place to simply get a report can be a headache. Getting any visibility about where you stand with the expenses can be difficult, not to mention the challenges of corporate credit card reconciliation, personal credit cards, and for travelers, having to deal with foreign currency exchange rates and value added tax systems. Well, that's where Nexonia comes in. Nexonia Expenses provides an end to end expense solution, from the creation of the expense report, through the approval process, and exporting into NetSuite ERP, all fully integrated with your NetSuite system. We're constantly enhancing our integration with NetSuite, and we currently have over 300 settings available with the NetSuite integration. As a result, there’s a lot of configuration that can be done to your Nexonia account, so we’ll try and address just a handful of questions we tend to get during a demonstration of our NetSuite and Nexonia Expenses integrated solution.
Q: "Is there a way to limit which customers, departments, classes and projects are available to the user according to what group they're in?"Absolutely. Nexonia has some fantastic filtering abilities. We can actually get quite granular in terms of showing the employee end user only what we’d like them to see, tailoring these settings so that these users see only what is completely necessary to complete their expenses. One of the most common features we integrate with is NetSuite Project Resources. This means that we copy the same project resource assignments from NetSuite, and apply them as filtered values for the user. You can manage resourcing in NetSuite and know the employee will be only be allowed to choose from their assigned projects when coding expenses. There are also ways to restrict visibility and filter values within the Nexonia configuration, such as filtering expense categories by role or project, or filtering which departments, locations, or classes the user can choose from. There's all types of different ways you can filter those results, showing the employee only what they need to see in order to do the expense, not overwhelming them with every option available under the sun. We can also use a NetSuite’s custom field checkbox if you only want select dimension values integrated into Nexonia - if you don’t want every employee imported into Nexonia as users, we can filter and only bring in the ones you want.
Q: “Does someone need to be a NetSuite user in order to use Nexonia?”Not at all. The Nexonia Implementation team would simply need the person to be set up as either an Employee or Vendor in NetSuite in order to generate a Nexonia User account for them. We would only need one NetSuite user with Administrator credentials in order to integrate Nexonia and NetSuite. This allows us to have the permission to integrate via web services.
Q: “Am I just limited to reporting on my NetSuite dimensions?”Nexonia supports a vast array of custom fields; whether you require them and we integrate them with a Custom Field in NetSuite, or they exist solely here on Nexonia as a way to enforce a unique policy rule, or as a way to gather information that you want for reporting. For example, say we create a custom field for your expenses called, 'Paid To Vendor'. Now, since the credit card transactions provide the vendor, we can automatically map that value into its own reporting field on the expense item - you’d be able to now run reports on spend by the business you bought from and explore some preferred vendor discounts! Or, let’s say you have a field called ‘Business Purpose’, where users have to state what the reason for that trip was. Those fields can be a text-only form where they manually enter in information, or they can be drop-down menus that are pre-populated with information you've set up in the system.
Q: “Do you support different rates between different subsidiaries in the USA and Canada?”Yes, absolutely. Let me walk you through something that works in the background of the Nexonia platform. It's called ‘Regions’. What this means is that we can set up different regions and have different default rules in place. For example, you can have default currencies for your Canadian employees and your U.S. employees. In a NetSuite Single Entity account, you can create Regions in Nexonia. With a NetSuite OneWorld account, we’d create your Regions automatically based on your entities - each Entity becomes a Region. Now with Regions, there's a number of things we can support with that. For example, the filtering of specific customers or projects, or even specific categories. With the Expense categories, you can set up all these rules and policies, and basically dictate exactly which rules are in place for which Regions. If you have a limit of $50.00 USD per meal for the U.S. employees, but let's say $40.00 CAD for Canadian employees, you're going to have those different rules in place, and the system will support them. In this way, you can set up different rules and policies for your different Regions. Now Regions are typically geographic. But you can actually apply these to any other grouping concepts you need. What I mean is, Regions can be geographic regions for different locations you have, or they can represent different corporate entities that we can support.
Q: “My employees always forget to add in notes on the billable expenses - how can I fix that?”The Memo Field on the expense item can be made mandatory. That means that if an employee doesn’t add a memo, the item wouldn’t be able to be submitted. We can filter that requirement, so the memo could be made mandatory for specific expense categories, or only made required in the event of an expense policy violation. If there’s specific details you want from employees, you could create a custom field for that and make that a requirement for submitted expenses. And, if the expense approver isn’t satisfied with the memo, they can reject that report back to the employee to clarify.
Q: “Does a user receive an email for each overdue expense report, or just one email a day, telling them their expenses are overdue?”Good question. When you use Nexonia and have an overdue expense report, you’ll receive a summary email. So, if I have five credit card charges that I haven't expensed yet and they're aging past a certain point (let’s say five business days), I just get one email at the start of the day with a list of the outstanding credit card charges. So, yes, you won't be bombarded with five different emails at once, the reminder will just be one summary email at the start of the day.
Q: “Does Nexonia support credit cards issued from most major financial institutions in North America?”We support integrating via a number of transaction sources, and we're continuously investigating other availabilities for further credit card feed advancements. So yes, we integrate with the vast majority of credit card institutions across North America and also support several others from around the rest of the world as well. This means credit card charges would appear in Nexonia after posting, and be available for coding or reporting. You get visibility into credit card based spend sooner, rather than waiting until the point when the statement comes in or the expense gets submitted.
Q: “Is receipt-matching based on the amount or are there data points?”Receipt matching is based on date and amount information stored at the receipt image level, and matched against the expense item - either one you create as out of pocket or (my favourite timesaver) against the credit card transaction data. As best practice, I photograph and save my receipts. I add receipt data, either manually or via OCR, and when I go to do my credit card expenses, the receipts are matched with the transactions already - I just need to confirm it’s the right receipt it’s found and I’m set!
Q: “Is each specific expense approved, or can all expenses on one report be approved in one approval?”This can work either way. Essentially, the way it works is that all the expense items are submitted within the expense report. These expenses exist as line items, so you can either select the entire report and all the items in it and sign off on them, or you can pick and choose exactly which ones you want to approve and which ones you want to reject. Now, that's just the default value. You don’t have to bottleneck the process and hold up a large reimbursement while you try to clear up that $5 parking expense you have a question about. We can also set up certain features in place so you can make it all or nothing if you need that feature in place. If you want all of the expenses to just simply be approved within one report, the user won’t be able add any more after that point. That's a default we can set up in the system as well.
Q: “Can the Approver, such as the Accounting Department, edit the expense on behalf of an employee for minor changes?”Absolutely. Depending on how you want to craft the approval process, you can give your approvers the ability to make edits. When they make a correction for something, the employee will also get notified via email that something was changed. That way, we’re encouraging clear communication and keeping the employee in the loop. You can also grant this overwrite editing ability to every Approver in the process, or just certain Approvers - it’s entirely up to you. Let's say your expense goes through to a reporting manager, and then to a project manager, and then to the accounting department for final approval. You could very easily have it set up so that the manager and the project manager only have “approve and reject” abilities. But Accounting, the final approver, can have the ability to make edits or changes. So again, Nexonia Expenses is fully configurable. It doesn't have to be all or nothing. You can grant that ability to specific stages of the approval process if you want to. You can also add proxy permission to specific users in Nexonia. Proxy settings are automatically defaulted features for any administrators in Nexonia, but we can also add this feature for other specific roles. For instance, if managers need to be able to view expenses for all of their direct reports, we can support that, not a problem. If you want specific employees to be designates or proxies and create expenses for other employees, such as an executive assistant for a bunch of executives, Nexonia can support that as well.
Q: “How does the data transfer between Nexonia Expenses and NetSuite?”The synchronization against your NetSuite instance runs every 24 hours. At approximately 4am while you’re asleep (unless you’re one of those early risers!), the system automatically looks for any changes you made to your NetSuite dimensions that day and updates Nexonia with those changes, while also exporting fully approved expense reports to NetSuite. Of course, you can also do this data synchronization manually, whenever you want at the click of a mouse. With expense reports, Nexonia also sends a PDF copy of the expenses, along with all the expense data into NetSuite. That way, you’ll have a record with full receipt information easily accessible for any future auditing situations. Now when it comes to exporting data, we’re not limited to just sending it to NetSuite. We can also support simultaneous exports wherever you need them to go. For example, if you need information to be sent to Bill.com for payable reimbursements, Nexonia can send that information over as a separate report. If you have an in-house system, we can create separate reports that you can pull fully formatted into your local system. If you need the receipts sent to a third party such as SmartVault, or you need your expenses sent for reimbursement for direct deposit via ACH or through ADP, we can make that happen. The efficiency of Nexonia means that we can break out simultaneous export reports and send them where they need to go.
What to expect next...As I mentioned before, there are hundreds of different features we can turn on or off with the Nexonia-NetSuite integration. There’s a lot of advanced features that Nexonia offers and I know it can look overwhelming. However, we will actually be with you live on the call during the implementation phase. We'll book some time with you, and walk through the setup of your account. We'll work with you to get your layout correct; make it as easy as possible, and as intuitive as possible for your employees to do their expenses. User training and accessible support are also included with the service, because setting our customers up for success is the cornerstone of our success. You can call us. You can email us. We're more than happy to help. It’s always easier to see how Nexonia Expenses integrates with NetSuite, especially as it relates to your unique account settings and policies. Book a personalized demo and see it for yourself.How to Get Optimal Expense Reporting With NetSuite & Nexonia: Your Questions Answered Gallery
We’re constantly enhancing our integration with NetSuite, and we currently have over 300 settings available with the NetSuite integration. As a result, there’s a lot of configuration that can be done to your Nexonia account, so we’ll try and address just a handful of questions we tend to get during a demonstration of our NetSuite and Nexonia Expenses integrated solution.
The Nexonia product was the only expense management software solution featured on the list
TORONTO, Ontario - August 25th, 2016Nexonia, leading provider of web and mobile business financial management solutions, today announced that they are proud to be recognized as the only expense management software provider to make G2 Crowd’s Top 25 Mid-Market Software list. The list, published on August 23, 2016, features a variety of software products that mid-market users have rated highly, based on customer satisfaction scores. With an average customer score of 9.19/10 on G2 Crowd’s platform, Nexonia positions itself as a leader in providing an exceptional customer experience within the business expense management marketplace. “Nexonia’s core values specifically address the need to provide exceptional technology that addresses the unique business needs of each and every company we serve, and we’re honoured to be recognized in G2 Crowd’s latest list,” said Pascal Paradis-Théberge, CTO of Nexonia. “Our customers are truly our number one priority; they are the people that help shape our product and it’s clear from our G2 Crowd score that our customers recognize and appreciate their experience with us. Our mission now is to continue providing the next level of success to the customers we serve.” “Nexonia Expenses stood out among others in the Expense Management category,” said Marty Duffy, Director of Research at G2 Crowd. “Nexonia had high levels of user-satisfaction and many mid-market reviewers likely to recommend the product, which is tremendous.” The G2 Crowd Top 25 Mid-Market Software list scores are determined based on reviewers’ likeliness to recommend the product to a friend or colleague. The mid-market segment is defined as users at companies with 51 to 1,000 employees, based on reviews from August 1, 2015, through July 31, 2016. To be included in the list, the product must have received 20 or more reviews from mid-market users in this time period. Products are ranked in order of highest satisfaction score, with the top 25 products showcased in the list. Nexonia's placement on the G2 Crowd Top 25 Mid-Market Software list is another example of how the company's commitment to customer success is reflected in the experiences their customers are sharing on G2 Crowd and elsewhere online. About Nexonia: Nexonia Inc. is a provider of leading web and mobile expense, time and other business financial management solutions, including: Nexonia Expenses, Nexonia Timesheets, Nexonia Time Off, Nexonia Time Allocation, Nexonia Purchase Orders and Nexonia Accounts Payable. Nexonia’s simple-to-use and highly customizable applications are fully integrated with ERPs, credit cards and other systems supporting a variety of businesses. Nexonia solutions are designed to streamline the reporting and approval process, improve human resource management and enhance operational efficiency. To receive more information, visit www.nexonia.com or call 800-291-4829. About G2 Crowd, Inc. G2 Crowd, the world’s leading business software review platform, leverages its 90,000-plus user reviews to drive better purchasing decisions. Technology buyers, investors, and analysts use the site to compare and select the best software based on peer reviews and synthesized social data. Co-founded by the founder and former executives from SaaS leader BigMachines and backed by roughly $12 million in capital, G2 Crowd is driving authenticity and transparency to business technology research. For more information, go to G2Crowd.com. Follow us on Twitter or connect with us on Facebook or LinkedIn. ### Nexonia Expenses Recognized in G2 Crowd’s Top 25 Mid-Market Software List Gallery
The Nexonia product was the only expense management software solution featured on the list TORONTO, Ontario - August 25th, 2016 Nexonia, leading provider of web and mobile business financial management solutions, today announced that they are proud to be recognized as the only expense management software provider to make G2 Crowd’s Top 25 Mid-Market Software list. The list, published on August 23, 2016, features a variety of software products that mid-market users have rated highly, based on customer satisfaction scores. With an average customer score of 9.19/10 on G2 Crowd’s platform, Nexonia positions itself as a leader in providing an exceptional customer experience
Nexonia, leading provider of web and mobile business financial management solutions, today announced that they are proud to be recognized in G2 Crowd’s Summer 2016 Report as an Expense Management Industry Leader.
The Nexonia Development team in Montreal is high performing engine of individuals who are responsible for designing, building and bringing to life Nexonia’s innovative products and solutions. Day in and day out, these teams strive to ensure that we are constantly improving our products and integrations to not only meet but to exceed all of our customers’ expectations. This requires a huge commitment from every department, however it is the responsibility of our strategic Quality Assurance (QA) team to oversee and make certain all releases - including new integrations, product lines or product features - are flawless before they reach our customers’ hands. There are many QA divisions, however it is the responsibility of the Mobile QA team to test the Nexonia mobile apps thoroughly, ensuring that all of our new feature releases are highly functional and can be rolled out seamlessly. So what does a day in life of a Mobile QA Analyst look like? I got a chance to sit down with Sonia Howa, our accomplished Mobile QA Manager, and learned about her career path, hobbies and life in and out of the office.
MADDY: First off, tell me a little bit about yourself!SONIA: I was born in Paris, France, and spent my entire life there until I moved to Canada 4 years ago. Back home I have a pretty big family with 6 siblings - three brothers and three sisters, who are all still living there. I went to school in Paris and after completing my degrees I worked for a while until I turned 27 and decided that I really wanted to discover the world. There were lots of places I could have gone, although I was offered a career opportunity by a consulting agency in France that would allow me to move to Canada, so this is what brought me here!
MADDY: Where did you attend school, and what did you study while you were there?SONIA: In high school I was very interested in literature, though when I started university at the world-renowned university La Sorbonne, in Paris, France, I decided to study Internet Technology (IT) and languages because I love to speak. I speak English, Italian, Spanish, French - which is my mother language - and a bit of Japanese. My second professional degree was a Masters in Computer Science from Paris-Est Marne la Vallée, and a fun fact about this university is that it’s very close to DisneyLand Resort.
MADDY: What were the subjects that really stood out and defined what you wanted to do with your career?SONIA: I was really interested in studying how people speak their native languages; learning the origins of how words were formed and first created, why we say one word in a certain way and not in another, and the formation of sounds. I was studying Linguistics and IT while also taking some courses in English, Spanish, Italian and Japanese. This was a big challenge for me because it was mixing such different subjects - literature, linguistics and IT - and using different parts of the brain.
MADDY: Tell us a little more about your first job that brought you here to Canada.SONIA: In September 2012 a consulting firm contacted me while I was living in France and explained that they had a lot of clients in North America, more specifically in Montreal, and that they were looking for a QA Analyst to relocate there. I came here to visit a few times before making my decision because I wanted to see what Canada was like and if Montreal would be a good fit for me or not. And from the second I arrived I was very surprised because the way of life here is so different from Paris; less stress and the people are so much happier. It's really quite different! The mix of nature and city was perfect for me, so I thought, "Okay. Let's make the move and we'll see how this turns out.” With that, I sold most of my belongings in France, packed up what I had and came to Canada with a great job offer. I started working as a QA Analyst for a company called LVL Studio that specializes in entertainment and second screen applications and I was in this role for a few years.
MADDY: Sounds like that was quite an adventure in itself! How has your career path led you to work at Nexonia?SONIA: It's a funny story actually because the person who got me my job at Nexonia in Montreal was Julia [Gerdil]. We had worked together previously (with Quentin [Bricard] as well), and then our paths crossed again after we had both left that company. That’s when she contacted me about working at Nexonia. I had been working at another QA consulting job for about a year and a half until Julia called me out of the blue one day and said, “I'm working for a company that is trying to build a strong QA team. Currently there are 3 people on the team who focus on QA and product development, but I know that you're a QA Analyst so this could be a great opportunity for you to join our growing QA team!" I came with no real expectation of what this new role and department in the company would look like, but it was a very exciting opportunity! When I first met the Montreal development team, I could see that everyone was really passionate about the company and product. Nexonia was in a huge period of growth and there had not been an official QA “team” until I joined the other QA Analysts there. Nexonia’s solutions were attractive to me even back then and I could see its potential. Even though it was a big change from the entertainment and gaming industry that I had been working in previously, I knew it would be a great challenge. I’ve been working for Nexonia for over a year and a half now...time flies!
MADDY: How would you describe Nexonia's culture? How do you think it influences the company's success?SONIA: The culture here at Nexonia is very different from other companies I’ve worked for, in the best way possible. When I first started, there were approximately 25 people working out of the Montreal office so it felt like a big family - and it still does! The culture at Nexonia is very friendly, collaborative, and supportive. When any of us see something that we could do or an area that we could change, the team supports one another and says, "You have an idea? Push it and let’s make it happen." It has allowed us all to feel like our ideas are very valued and respected.
MADDY: What's your favorite part about working in the Montreal office?SONIA: One of the main reasons I enjoy working here so much (and of course it’s not a surprise) is my colleagues, they're awesome! I really love them, seriously. I'm very engaged in the social committee because it’s a great way to strengthen my relationships with my coworkers. That's the part that I love the most about working at Nexonia - everyone feels like a big family, and it’s a great place to spend your working life. I can see that people are very happy here because we're doing so much great development, both in our products and in our company. It's not just about the work we do here at Nexonia, everyone really appreciates the whole experience. A company can be successful and have a great product, but if the atmosphere isn’t welcoming then people are like zombies coming to work every day - which isn’t enjoyable for anyone.
MADDY: I'm sure your day changes all the time, but what does a typical day look like for a QA Manager at Nexonia?SONIA: A typical day could start with a few meetings, the first being with my Mobile QA team to hear all of our updates, clarify problems that anyone may have and to discuss upcoming development and planning requirements from us. This is when we usually address all the projects that need to be tackled that day or week and make sure that everyone has everything they need to get the job done. My day also usually involves analyzing QA requests, investigating various issues and reviewing my team’s priorities for our overall QA strategy. I also spend some time creating test plans and test cases, as well as executing these tests and coaching my team. At some point in my week I like to spend some time investigating and researching new improvements for our QA processes, which will help the efficiency of my team.
MADDY: What's your favorite part about your job as a Mobile QA Manager at Nexonia?SONIA: My favourite part about being a Mobile QA Manager is being able to see the end of a sprint when we're about to release it. There's a positive vibe coming because we know that we're achieving something great, and that all of our customers will appreciate the updates and features once they’re released.
MADDY: When you're not at work, what could you be found doing in your spare time?SONIA: I like to work out at the gym so I work out a lot! I also love going to movie theaters and I can be found there very often watching the newest releases - I'm a movie addict! I enjoy all genres and usually make my selections based on what’s new in theaters that week. Also, if anyone wants to challenge or quiz me on any movie or TV show, you know where to find me!
MADDY: What are your favourite mobile apps on your phone?SONIA: My favourites are mainly social media apps - Facebook, Instagram, Pinterest, and many more!Nexonia Employee Spotlight: Mobile Quality Assurance (QA) Manager Gallery
The Nexonia Development team in Montreal is high performing engine of individuals who are responsible for designing, building and bringing to life Nexonia’s innovative products and solutions. So what does a day in life of a Mobile QA Analyst look like? I got a chance to sit down with Sonia Howa, our accomplished Mobile QA Manager, and learned about her career path, hobbies and life in and out of the office.
Remember the “good ol’ days” of manual processes? The timecard punch clocks. The little piles of T&E receipts that had to be stapled together and photocopied prior to processing. Running around the office reminding employees to submit their timesheets or expense reports. Weren’t those the days? Truth be told, these memories remind us why we’re so grateful automation has taken over where manual tasks left off. But if these memories are actually not so distant, it’s worth taking a look at how manual processing might actually be holding your workforce back and how the alternative—a cloud-based automated system—can help your workforce work smarter, not harder.
The Costs of Having a Manual WorkflowTraditional timesheet and expense tracking systems rely on manual tasks that can frustrate and even overwhelm employees and administrators. These include “offline” tasks like searching through stacks of paper (including sticky notes and crumpled receipts) and physically routing documents through the approvals chain. In addition, “online” tasks include calculating overtime or foreign currency, sending follow-up e-mails, and cross-referencing/rekeying entries between different systems. It’s a time-consuming, not to mention error-prone, way to work:
- Important paper documents can get lost;
- Details related to hours worked and money spent can be easily missed (or forgotten);
- It takes longer for employees to get paid or reimbursed;
- Correcting mistakes requires extra time and money.
Cloud-Based Expense Software Delivers the Freedom of AutomationYour workforce can reclaim much of their time and energy by leveraging cloud-based timesheet and expense reporting solutions. Web-hosted software enables users to access their productivity tools from any connected computer or device, around-the-clock. And they’re freed from the hassles of:
- Chasing Paper – Thanks to the digitization of data, timesheets and expense reports can be created, approved and processed through a web interface or mobile app. Workflow doesn’t have to stop on someone’s desk—or for that matter, in their wallet or file cabinet.
- Maintaining Hardware or Software – SaaS vendors handle all of the technology-related details: the servers, databases and upgrades as well as user training and support. Administration is easy—from implementation through daily processing.
- Making (Lots of) Entries – Highly configurable cloud-based solutions integrate with most of your financial management and accounting applications including travel management and payroll systems, corporate credit card feeds and direct deposit systems. That means when administrators and employees enter data, it syncs across all systems.
Welcome to the CloudIf your workforce is managing timesheet and T&E paperwork using punch-clocks, dog-eared receipts and fancy footwork, it might be time to consider letting go of the old-fashioned manual processes. The solutions on Nexonia’s SaaS platform including Nexonia Timesheets and Nexonia Expenses can help your organization automate your manual timesheet and expense reporting processes.
Learn more!Automated Expense Report Processing Soothes Pain Points for Business Travelers and AP Administrators 5 Reasons to Take Expense Report Management to the Cloud in 2016 Ditch Manual Reporting for Expense Apps Gallery
Remember the “good ol’ days” of manual processes? The timecard punch clocks. The little piles of T&E receipts that had to be stapled together and photocopied prior to processing. Running around the office reminding employees to submit their timesheets or expense reports. Weren’t those the days?